Facilities management
Facilities managementEvery building, every contractor, one record.
Facilities teams look after many buildings and let many contractors through the door. ProComply checks contractors in with their documents, and keeps plant room, emergency system and roof inspections on record for each building.
Where it goes wrong
The hazards that come up most on facilities management work, and where the daily checks matter.
- Contractors working on site without the right documents or permit
- Roof access and work at height
- Plant rooms: electrical, mechanical and HVAC
- Fire detection, suppression and emergency lighting
- Cleaning chemicals and hygiene
What the law asks
A summary of the main requirements, taken from the Act and Regulations themselves, with links to the official text.
Last reviewed 8 October 2026. Guidance, not legal advice.
Contractors working for you
You can be held responsible for a contractor’s breaches of the Act, unless you and the contractor have agreed in writing on the arrangements and procedures that make sure they comply.
OHS Act s37(1), (2)
Source: Occupational Health and Safety Act 85 of 1993 (labour.gov.za)
Maintenance and refurbishment projects
The alteration, renovation, repair or demolition of a building is “construction work” under the Construction Regulations, so those Regulations can apply to building projects you manage.
CR 1 (definition of construction work)
Source: Construction Regulations, 2014 (labour.gov.za)
Electrical installations in your buildings
The user or lessor of an electrical installation is responsible for its safety, safe use and maintenance, and must hold a valid certificate of compliance for it (older installations unchanged since before 1992 are an exception until altered or sold).
EIR 2(1), 7(1), 7(3)
Source: Electrical Installation Regulations, 2009 (labour.gov.za)
Checklists ready for facilities management
These standard templates come with ProComply, alongside the general ones every site uses, such as the daily site safety inspection and toolbox talk record. Use them as they are, or change them to suit your sites.
How checklists work- Daily Facilities Inspection
- Contractor Permit to Work
- Emergency Systems Inspection
- Plant Room Inspection
- Roof & Working at Height Inspection
- Cleaning & Hygiene Compliance Check
Guides on this topic
- ContractorsManaging contractors: Section 37(2) agreements explainedPublishing soon
- ConstructionConstruction Regulations 2014: what site owners must have in placePublishing soon
- Inspections and auditsWhat happens during a Department of Employment and Labour inspectionPublishing soon
Get started
See it with your own sites in mind.
Book a demo and we will walk through ProComply using the kind of work you do, the checklists you need and the way your sites are run. Or start now and set up your first site today.